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ACTIVITIES - TO BE DONE

Journaling
To Do List: Text

Managing Parking Space

Maintaining Cleanliness

Animal Care without Inconvenience

Resuming Community Center Services 

Ensuring Lift Maintenance

Limiting Water Wastage 

Park Maintenance

Street Lights and Lights within Building

Ensuring Proper CCTV Surveillance 

To Do List: List
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EFFORTS TO BE MADE

Wishlist

To Do List: List

FREE WATER

Efforts to transfer Water Supply System to Delhi Jal Board and enabling Provision for Free Water (20000ltr per month)

HEALTH ORIENTED

Jogging Track/Cycling Track around the park

APPROACH ROADS

  • Repairing Exit & Entry Road & Footpaths, 

  • Cleaning and Beautification

  • Making Gate No 3 Operational for avoiding Masoodpur traffic

ENVIRONMENT FRIENDLY INITIATIVES

1. Waste Management, Garbage recycling, 
2. Plantation Drive, 
3. Water Wastage Prevention (Through Water meter & Other Mechanism), 
4. Water Harvesting Plant, 
5. Rainwater/overflow Water Treatment Plant to water Society Garden & Plants

RECREATIONAL ACTIVITIES

  • Dance & Karate Classes, snooker, library (used books),

  • Development of facilities like cricket pitch with nets, mini football cage ground,

  • Café Area in Club for Society related discussion,

  • Kids Workshops- Life Skills

  • Developing each block common area for different activities like skating, badminton, mini basketball 

  • Dedicated recreational areas in Community Center for Kids, Senior Citizen , First Aid Kits

FIRE SAFETY

Getting the Fire Safety Water Hose System, Fire Water Tanks, Fire Extinguisher working and functional

TENANT RIGHTS

Grant of Voting Rights & representation in Core Committee of RWA for tenants residing for long time

INFRASTRUCTURE MAINTENANCE

A. Regular Maintenance & Preventive Health Audit of 

  •  Lifts   

  • Fire Safety System (Alarm, Water Hose, Extinguishers)

  • Street Lights 

  • Roads & Parking Space 

  • Drain & Sewerage System along with Drain & Manhole Covers

  • Overflow & Rain Water Pipes  8. Water Supply Pipes, UG Tank & Pump Motors

  •  Boundary Wall & BARBED WIRE FENCING 

  • Boom Barrier, 

  • RWA Office

B. Annual Survey and preparing annual program for Repairs and submit action plan; 

C. Quality Check & Periodic Inspection of Services (daily, weekly, quarterly, half-yearly and yearly checks)

PARK MAINTENANCE

  • Park (horticulture & Plantation) Maintenance - Anti-termite treatment for damages leaves and branches,

  • Replacement of damaged grass, trees and shrubs, hedge cutting,

  • watering of plants, lawn mowing,

  • Sweeping of leaf falls etc. are attended under day to day,

  • Cleaning & maintenance of Open Gym & Kids Play Area in Parks

BUILDING MAINTENANCE

  • Painting inside outside as per approved paint on railings and outer concrete face, boundary wall, grills & fences,

  • Maintenance of Rainwater/ Overflow Pipes,

  • Water Proofing on Roof to Prevent Damage to Pillars by Dampening,

  • Removing chokage of drainage pipes,

  • Replacement of Broken Tiles,

  • Deep Cleaning & Repair of Roofs, Straicases & Lobby Areas,

  • Removal of waste materials, unattended debris,

  • Regular maintenance of drain covers including replacement if found damaged,

  • Repairing of Damaged Pillars of Building

  • Cleaning of all lobby lamps, street light poles,

MANAGEMENT OF CONSUMABLES INVENTORIES

1. Regular replacement of faulty Common Area Lights Bulbs, plumbing & electrical fixtures, diesel log Book
2. Cleaning Aids - Phenyl, Mopping Clothes, Garbage Bags, Garden Maintenance chemicals, Gloves
3. Making Tool Bags available for Electrician, Gardeners & Plumbers

PEST CONTROL

Monthly Treatment of - Rodent, Fly, Mosquitos with extensive Spray/Mist/Fogging with oil / water based chemicals

DDA RELATED

  • Establishing process with DDA to consult RWA on Contract specifications, terms & payment conditions before awarding any contract from our Maintenance Fund lying with DDA​

  • Scrutiny of Account statement of all interest income & expenditures incurred by DDA from Society Maintenance Fun

SERVICE PROVIDERS RELATED

  • Capping of Maximum Charges levied by Car Cleaners, Ironing of Clothes, Newspaper Distribution, Scrap dealers, House Maids

  • Close Coordination with Shopkeepers, Property Dealers, Clinics, Beauty Parlors, Hawkers, Tuition & Recreational Classes for their smooth operations for greater interest of Residents; [Example: Earmarking of Designated Places for Flex Boards,  size limit of boards at Flats]

WELFARE OF WORKERS

  • Clean Toilets for staff, housemaids​

  • Monetary (through fund raising) & Non Monetary Help (Education) to The people belonging  to underprivileged class serving the the Society

  • Issuance & Renewal of Temporary Passes for Labors & Temporary workers & Permanent ID Cards for Identified Vendors, Staff & Other service providers

SENIOR CITIZENS RELATED

Social Security for Senior Citizens in providing assistance for work related to Local Police Station & Emergency Health, fire & theft situations

BEING TRANSPARENT

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To Do List: Text

GENERAL ADMINISTRATION

To Do List: List

MAINTAINING & PUBLISHING OF ALL RECORDS, REGISTERS, RATE LISTS, ACCOUNT STATEMENT, MOMS, RATE LISTS, NOTICES, TENDER/CONTRACT DOCS ON DIGITAL PLATFORM

Owners Register, Residents Register, Register of Professionals, Register of Misc. Service Providers, Parking Register, Asset Register, Staff Register, Legal Notice & Govt. Communication Folder, GBM Folder, Managing Committee Meeting Folder, Complaint Register, Consumable Register & Store, Service Delivery Register, Register of RWA Rules & Regulations, Election Folder, Committee Register

GETTING RATE LISTS OF ALL FACILITIES, APPROVED BY GBM

Club Hall Booking, Canopy, Stall, Booth, Promotional Activity, Private & Commercial Usage of Society Space & Facilities; Area based Rate List of Commercial Flex Boards

GBM APPROVAL OF ANNUAL BUDGET PLAN FOR YEARLY & MONTHLY ACTIVITIES

In order to stop AdHoc use of RWA Fund and reckless decisions on financial matters

OPEN TENDERING OF SERVICES & MATERIAL CONTRACTS

Contract for Services of Housekeeping & Security for yearly expenditures above 50000

PROPER ACCOUNTING OF FUNDS RECEIVED FROM MEANS OTHER THAN SUBSCRIPTION FEES

Identifying and disclosing other source of recurring & one-time income under various accounting heads

LIST OF REGISTERS TO BE MAINTAINED

To Do List: Text
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To Do List: List

OWNERS REGISTER

Flat wise details of each owner, Email ID, Phone Number, Emergency Contact No., Aadhar Card (ID Proof), Copy of First Page of Registered Sale Deed

RESIDENTS REGISTER

Flat wise details of Current Tenant, Email ID, Phone Number, Emergency Contact No., Aadhar Card (ID Proof), Copy Of Rent Agreement, Police Verification Report, Signed Declaration Form to abide by RWA Rules, Copy of RC of Vehicles, Issued Parking Sticker No., No Dues cert. of resident leaving society

REGISTER OF PROFESSIONALS

Details of person providing professional services along with category (Property dealers, Shopkeepers, Beauty Parlors, Coaching/Tuition  Classes, Play Schools, Small scale sellers, Paying guest operators, CAs, Doctors, Renovation Contractors, Club Kitchen etc), Email ID, Phone Number, Emergency Contact No., Aadhar Card (ID Proof)

REGISTER OF MISC. SERVICE PROVIDERS

Details of person providing misc. services along with category (House Maids, Car Cleaners, Newspaper Distributers, Cloth washing & Ironing persons, Helpers of Prof. Service providers, Cables TV & Internet Oprators, Nurses,  etc), Email ID, Phone Number, Emergency Contact No., Aadhar Card (ID Proof), Police Verification report, Issued Security Pass No

PARKING REGISTER

Numbering the Parking Spaces and their Locations for easy identification & preventing encroachment

ASSET REGISTER

Publishing Inventory List of Society Assets & Their Maintenance Charts (AMC, Warranty), depreciated value, yearly money spent on maintenance & repair, : 1. Parking Spaces, 2. Fire Extinguisher Equipment, Motors, 3. Water Pump & Boosters, 5. Furnitures - Chairs, benches, Tables, 6. CCTVs 7. IT - Computers & Printers 8. Lifts

STAFF REGISTER

Type of Staff - Permanent & Contract Staff, Employer - RWA, DDA & MCD Staff , Designation - (Pump Operator, Lift operator, Fire Mechanic, Head Gardner & Malis, Electrical Engineer, Sweepers), Phone Number, Emergency Contact No., Aadhar Card (ID Proof), their Duty Chart, Attendance, Checklist of Activities Assigned Daily Completion Register

LEGAL NOTICE & GOVT. COMMUNICATION FOLDER

List of activities to be pursued with Govt Agencies (DDA/MCD/Jal Board/BSES etc), Folder with Register for indexing all communication sent to and received from Govt Agencies/DDA/MCD and Legal Notices to Individuals & Firms.

Annual List of Matters to be pursued with DDA/MCD/Govt Agencies

GBM AND MANAGING COMMITTEE MEETING FOLDER

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REGISTER OF RWA RULES & REGULATIONS

Consolidated Chronological List of Latest Rules and Regulation passed by GBM & Managing Committee, Date of Approval, Details of Earlier Rules, for ready reference for Residents.  Byelaws to supersede all rules & laws in contradiction.

COMMITTEE FOLDER & REGISTERS

List of Committees formed, Details of Persons appointed in each committee, List of Activities assigned to each committee, Activity completion plan , deadlines, their Completion status,

ELECTION FOLDER

List of Election Rules, Notice issued by RWA & Returning Officers, List of Eligible voters, Nominations files, Votes count of each candidates, Checklist of activities to be observed by Returning Officers & Observers appointed,

SERVICE DELIVERY REGISTER

Log of services requested by Residents, staff assigned, nature of work, parts consumed, delivery status, feedback of receipt of services by residents

COMPLAINT REGISTER

Log of complaints of Residents, staff assigned, nature of complaint, feedback on resolution by residents

CONSUMABLE REGISTER & STORE

Category wise Register of All consumables received from DDA/MCD/Govt Agencies/RWA Funds, issue date, name & signature of person, service request no.

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CORE ADIMINSTRATIVE FUNCTIONS

To Do List: List

ENSURING 100% SUBSCRIPTION

Through:
1. Immediate Follow up in case of non-payment
2. Timely intimation of  pending dues
3. Resident Loyalty Program to extend extra benefits/discounts to those who has been regular & active member in Society
4. Deduction in Subscription on account of proven Non-Performance/ Deficiency in Services by RWA

QUARTERLY GBM

1.To report the progress of Activities passed in Annual Budget and resole the pending complaints of Residents
2.To Approve Financial matters other than listed activities in Annual Budget Plan
3.To resolve any deadlock/encountered problem

MANNER OF EXECUTION

1.Following procedures & processes as ‘Register of RWA Rules & Regulations’
2.Block Representatives to address proper resolution of block specific problems
3.Appointment of Committees to address particular matter

MANAGING-COMMITTEE-LEVEL SUPERVISION OF

1.Cleanliness of roofs, drainages, sewages, internal roads, all floors. (Frequency: Weekly)
2.Infrastructural Maintenance Status (Frequency: Monthly)
3.Pending Complaints in Complaint Register (Frequency: Weekly)
4.Non-payment cases (Frequency: Monthly)

RECREATIONAL ACTIVITIES

1. Celebrations of list of Cultural events, Festivals (Independence Day, Republic Day, New Year, Christmas, Guru Parb, Eid, Diwali Fair, Dushera, Holi, Durga Puja, Janmashtami, Fairs)
2. Conducting Sports Tournaments, Arts, Dance & Drama Events for Society Children's & Ladies

EASE OF RESIDENT’S ACCESS TO RWA’S OPERATIONS

1.Online payment of Subscription Fees, Automatic SMS reminders, Online record of past payments using Khata Book
2.RWA Website for ready access of all information
3.Online Registration of Service Requests & their Tracking; Same for Complaints,
4.Quarterly report card of RWA activities assigned in Annual Budget Plan

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SECURITY ADMINISTRATION

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TOTAL ACCESS CONTROL SYSTEM

1.Regulated Entry through Call Confirmation
2.Maintaining of Visitor ‘ Register
3.Maintaining of Material Movement Register (Gate Pass Form signed by Owner/RWA)
4.Passes & ID Cards: Issuance & Renewal of Temporary Passes for Labors & Temporary workers & Permanent ID Cards for Identified Vendors, Staff & Other service providers

PROTECTION

1.24x7 Manned Monitoring of CCTV System; protection of life, material and property against theft, pilferage, fire etc.
2.24x7 availability Security Supervisor
3.24x7 Emergency Security helpline no.

VEHICLE MOVEMENT & PARKING MANAGEMENT

1.Vehicle Pass for all Owners & Tenants
2.Register of Parking Spaces, Numbering & Marking in order to prevent encroachment and regulation
3.Earmarking the space of Visitor Parking

TENANTS RELATED

1.Police Verification of all tenants, contract staff & housemaids, car cleaners, other service providers
2.No Dues certificate issued by RWA for Tenant vacating the flat  (after Surrender of Issued Vehicle Pass)
3.Declaration Form with copy of Rent Agreement to abide by RWA Rules & Guidelines

SECURITY CONTRACT TERMS

1.Loss Liability Transfer: Security agency's own cost to ensure correct and satisfactory performance of his liabilities and responsibilities
2.Walky-Talky, provision of torches and cells, lathis/ballams, licensed gun, clean dresses & mobile phones as part of their contract

SECURITY ASSISTANCE

1.Guiding visitors to desired locations/ concerned officials/ occupants,
2.Effective involvement during the crisis management like fire accidents, animal attack etc.
3.Earmarking Routes for easy movement of Fire Truck & Ambulance, guiding that vehicles
4.Preventing and managing anti-social nuisance
5.Lodging of complaints/FIRs in case of emergency/disaster on intimation

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